The Yorkshire Group of 16mm Narrow Gauge Modellers Ltd

Minutes of The Annual General Meeting of the Yorkshire Group of 16mm Railway Modellers Ltd on 7 November 2020 via Zoom.

Directors: Andy Cooper [ Chairman and Company Secretary ],

Stuart Currie, David Hill, David Mason, Tony Wright,

Phil Thompson [ Treasurer ] Gerv Wright[ Exhibitions Manager ]

Dave Webb [ Publicity ] Michael Bastow [Stewarding]

Website - Andy Cooper

The chairperson welcomed 17 members to the 13th Company AGM and thanked Dave and Jill Webb for hosting.

Again we had a very well attended New Year Steam up in Yeadon with 16mm members from far and wide. Many thanks to those who organised and staffed the catering.

Provided Government regulations/advice allows this Year’s event will be on Sunday10 January in Greenacre Hall Leeds.

Because of Covid there have been no exhibitions or Open Days since March. By this time James Medd had already contacted traders about The Yorkshire Garden Railway Show. Your Directors have continued to meet via Zoom and decided not to hold the September Show. The deposit has been transferred to the 2021 date of Saturday 25 September. We have signed a contract for this date.

It was also resolved to host The Virtual YGRS in order to keep the traders “on board” and to showcase some of our Yorkshire Garden Railways. Phil organised the trader invitations and Nicki and Rob set up the YGRS 2020 website especially for this event and have publicised it on Facebook and many other railway mediums. I am sure that all of us are very grateful for their expertise and time.

We also decided to hold the AGM via Zoom rather than meet at HRM this year. HRM have moved into their new premises and will probably be in a position to host the meeting but we decided it would be safer to meet on line. We hope you will join us to pass this year’s formal business: the Accounts and re-election of Directors.

Formal business of the meeting.

Apologies have been received from  Rodger Schofield, Alwyne King, Cedric Binns, Brian Westby, Bob Clay, and David Rhodes.

The accounts for the period ended 30 June 2020  and the Directors’ report and the accountant’s report .

Phil referred members to his written report . There were no questions.

The Accounts were accepted unanimously  [ 3 proxy votes were received ]

Election of Directors

At this thirteenth annual general meeting Michael  Bastow, Dave Webb and David Mason retired by rotation

They offered themselves for re-election as directors.

Michael Bastow, Dave Webb and David Mason were elected  as Directors [ 3 Proxy Votes were received for each candidate ]      

Informal business

Virtual Show Report: Website stats (from 19th September to 4 October 2020) from Nicki and Rob:

Visitors to the virtual show were invited to make a donation to Yorkshire Air Ambulance via “Just Giving”. A total of £500 plus some gift aid was donated by 29 people.

We had some feedback from visitors, all of it positive. It seems that visitors particularly enjoyed watching the videos of real garden railways. All traders were asked for feedback. Three responded. They were grateful for the opportunity to promote their business, but commented that there was no noticeable increase in their sales.

The website is currently still live, providing a link to all the videos and to the websites of all the traders who supported the show

We spent £168 on advertising the virtual show and £40 on website costs, with some website costs still to come (possibly).

Overall conclusions:

Events and Open days 2021

The 2021 Open Day Schedule has been circulated [Subject to Gov. Regs/Advice]

No AOB items have been received

In conclusion Stewart thanked the Directors for their efforts over the past year. The Chairperson reiterated the Company’s thanks to Nicki, Rob and Phil for setting up and seeing through the Virtual Yorkshire Show and announced that HRM had offered Bath Mills as the 2021 venue for the AGM, which was accepted.

17 members attended.  The meeting closed at 14.21.

Andy Cooper

Secretary 8 November 2020


2020 AGM Screenshot























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