The Yorkshire Group of 16mm Narrow Gauge Modellers Ltd

The 2020 AGM will be at 2pm on Saturday 7 November.

It will be held via Zoom.

Relevant information has been sent out to members who are on the current email list. If you have not received the information please let me know.

I am sending out :

The Zoom link for the meeting

Directors’ Report including the Accounts 

Chairperson’s  opening remarks so that you will have read them by the time the meeting comes around and therefore we can move to the formal business and questions.

A provisional Open Day schedule

A report by the Treasurer about the Accounts

If you have any questions about the accounts please could you send them via email to me [cooperslodgeworks@hotmail.co.uk ] by 30 October,  along with any items for any other business, apologies and Proxy Votes.

Directors: Andy Cooper [ Chairman and Company Secretary ],

Stuart Currie, David Hill, David Mason, Tony Wright,

Phil Thompson [ Treasurer ] Gerv Wright[ Exhibitions Manager ]

Dave Webb [ Publicity ] Michael Bastow [Stewarding]

Website - Andy Cooper

Agenda

Opening remarks:

WELCOME EVERYONE and thank you for attending the Yorkshire 16mm Group AGM . This is our 13th AGM as a Limited Company.

Again we had a very well attended New Year Steam up in Yeadon with 16mm members from far and wide. Many thanks to those who organised and staffed the catering.

Provided Government regulations/advice allows this Year’s event will be on Sunday10 January in Greenacre Hall Leeds.

Because of Covid there have been no exhibitions or Open Days since March. By this time James Medd had already contacted traders about The Yorkshire Garden Railway Show. Your Directors have continued to meet via Zoom and decided not to hold the September Show. The deposit has been transferred to the 2021 date of Saturday 25 September. We have signed a contract for this date.

It was also resolved to host The Virtual YGRS in order to keep the traders “on board” and to showcase some of our Yorkshire Garden Railways. Phil organised the trader invitations and Nicki and Rob set up the YGRS 2020 website especially for this event and have publicised it on Facebook and many other railway mediums. I am sure that all of us are very grateful for their expertise and time.

We also decided to hold the AGM via Zoom rather than meet at HRM this year. HRM have moved into their new premises and will probably be in a position to host the meeting but we decided it would be safer to meet on line. We hope you will join us to pass this year’s formal business: the Accounts and re-election of Directors.

Now to move on to the Formal business of the meeting.

Apologies have been received from……………….

First item is to receive the accounts for the period ended 30 June 2020  and the Directors’ report and the accountant’s report .

Questions for the Treasurer submitted by email

For acceptance of the Accounts          Against          Abstentions

Proxy votes received

Election of Directors

At this thirteenth annual general meeting Michael Bastow, Dave Webb and David Mason

will retire by rotation.

They offer themselves for re-election as directors.

Michael Bastow             For     Against      Abstentions

Dave Webb                   For     Against      Abstentions

David  Mason                For     Against      Abstentions

Proxy votes received

Informal business

Yorkshire Garden Railway Show Report  2019 has been reported to the 2019 AGM  see below:

Phil reported that we had achieved an excellent financial result with a very pleasing attendance of 825 adults and 70 children. We made almost £5,000 profit. Receipts were up and because it was a one day show costs [ Layouts, insurance, hall hire ] were down. We did employ a First Aider and will do so in 2020.

Comments on the Show : Andy explained that catering was pop-up catering was an Elsecar Management decision and that Elsecar had provided it.  This situation was unlikely to change in the future.

Michael Bastow [ Stewards ] thanked all those who had stewarded at the Show and reported that three people would be required at the entrance desk  next year to cope with the early “rush”.

A Charity donation of £2,500 was made to Yorkshire Air Ambulance. It was decided to support this charity in 2020.

Virtual Show Report: Website stats (from 19th September to 4 October 2020) from Nicki and Rob:

Visitors to the virtual show were invited to make a donation to Yorkshire Air Ambulance via “Just Giving”. A total of £500 plus some gift aid was donated by 29 people.

We had some feedback from visitors, all of it positive. It seems that visitors particularly enjoyed watching the videos of real garden railways. All traders were asked for feedback. Three responded. They were grateful for the opportunity to promote their business, but commented that there was no noticeable increase in their sales.

The website is currently still live, providing a link to all the videos and to the websites of all the traders who supported the show

We spent £168 on advertising the virtual show and £40 on website costs, with some website costs still to come (possibly).

Overall conclusions:

Events and Open days 2021

The 2021 Open Day Schedule has been circulated [Subject to Gov. Regs/Advice]

Andy Cooper

Secretary

October 2020

  

2019 AGM

Minutes of the 2019 Meeting

Chairman’s opening remarks:

WELCOME EVERYONE and thank you for coming to the Yorkshire 16mm Group AGM . This is our 12th AGM as a Limited Company.

Thanks once again to HRM for hosting the meeting. This is the last time the meetings will be in this building. In the New Year HRM will be moving to a new base. We wish them well.

Again we had a very well attended New Year Steam up in Yeadon with 16mm members from far and wide. 

Thanks again to John Orson for organising this and to those who organise all the catering.  This Year’s event will be on Sunday 5th January in Greenacre Hall Leeds.

Dave Taylor took over the trailer duties for Mount Dowd.  It is now housed under cover at a secure place in Skipton where we pay an annual fee.

Dixon Green/Saeed-y-parc  was at The National Show, and will return in 2020 and we did attend Narrow Gauge North.  

The Exhibition year finished with the Yorkshire Garden Railway Show back at Elsecar Heritage Centre for one day. We have received many positive comments about the show from the public via Facebook and the traders.  We will be back in 2020 on Saturday 26 September.

Thanks to everyone who helped steward and organise the Show.

Nicki has once again used the Yorkshire Group Facebook page to publicise our activities especially leading up the Yorkshire Garden Railway Show.  Thanks Nicki.

Nicki and Rob also put in hours of work on the mine electronics for Saed-y-parc.  They produce open day videos for Yorkshire16mmsteam,  our Group You tube channel.

Rodger Schofield has acquired a new testing kit and can now test gas tanks to the new regulations. He has passed his old kit to Derek Round who lives in the Bradford area and can now test boilers. Their contact details can be found in NEWS on the website.

The Directors were very pleased when Tony Wright volunteered to join the Board.  He has a wealth of experience in health and safety matters which will benefit the Group in the future. James Medd took over Trader Coordination for the Yorkshire Garden Railway Show and did a great job this year.

HRM are moving to new premises in the new year so the traditional winter steaming on Nant Mawr will not take place in 2020.  It is good news that they will be able to continue to host the AGM in their new premises.

Formal business of the meeting.

Apologies were received from John Orson, James Medd, Chris Cooper, Gerv Wright, Alwyne King, Cedric Binns, Ian Collins, Eric Mapes, David Rhodes, Steve Borszowski, Paul Varey and Stewart Liles.

First item is to receive the accounts for the period ended 30 June 2019  and the Directors’ report and the accountant’s report .

Phil reported that in this period we had organised  the Bradford show which was not as financially successful. This was offset by the “Hicks Bequest”. We retained about £1000 profit for the year with net assets in the region of £19,000.

Questions for the Treasurer ; Phil explained, in response to a question about the need for this amount of cash in the bank, that it was beneficial to have assets which could fund new trailers or even a new layout, for example a Mount Dowd rebuild.

The Accounts were accepted unanimously. No Proxy votes had been received.  Thanks Phil.

Election of Directors

At this twelfth annual general meeting Tony Wright retired (having been appointed since the last notice of meeting) and  Stuart Currie, David Hill and Phil Thompson retired by rotation. They offered themselves for re-election as directors.

Tony was elected as a Director and Stuart , David and Phil are re-elected as Directors Nem.con.  No proxy votes were  received.

Informal business

Yorkshire Garden Railway Show Report  2019

Phil reported that we had achieved an excellent financial result with a very pleasing attendance of 825 adults and 70 children. We made almost £5,000 profit. Receipts were up and because it was a one day show costs [ Layouts, insurance, hall hire ] were down. We did employ a First Aider and will do so in 2020.

Comments on the Show : Andy explained that catering was pop-up catering was an Elsecar Management decision and that Elsecar had provided it.  This situation was unlikely to change in the future.

Michael Bastow [ Stewards ] thanked all those who had stewarded at the Show and reported that three people would be required at the entrance desk  next year to cope with the early “rush”.

The Board of Directors proposed that £2,500 of the profits is donated to Yorkshire Air Ambulance.  This has been paid.  We intend to support this organisation in 2020.

Events and Open days 2019 The 2020 Open Day Schedule was circulated.  A version has been put on the web minus the address details.  York Model Engineers have agreed to host an early season Open Day next year and note that we have not been invited to NGN in 2020.

Website report This year has seen further small increase in the Yorkshire 16mm website traffic.  79,346 [ an increase of almost 10,000 ]  pages read and 548,828  [ an increase of 64,000 ] hits to 7 November.  Thanks again to all the photographers who keep Trains in the Landscape, Photo of the week, and NEWS supplied with such outstanding material.  The FOR SALE section has again moved a surprising amount of engines and stock.

The Facebook page

The Yorkshire 16mm Group Facebook page has 332 followers as of 7th November 2019.

Nicki posts the group Photo of the Week on the page every Sunday (or as close as possible) and then this is shared to a couple of groups.

One of these is the 16mm Association Group which has over 2000 members.

Videos filmed at open days are also shared on the page, when available. In future we could also post photo’s on the page too, basically anything that gets put on the website can go on the Facebook page too.

In the few days before and after the 2019 show, the page peaked at about 1200 people reached by posts. This is due to the posts having been shared to many more groups than the Photo of the Week posts are. The Event page for the show had a peak reach of 720 people a few days before the show.

The John Orson Award.  Unfortunately I have to report that John has been in hospital for almost a month with pneumonia. He is scheduled to return home soon when ongoing support has been organised.

AOB No items were received  by 7 November.

Attendance 38

Meeting closed at 13.33.

Andy Cooper

Secretary 9 November 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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